Photography Invoice Template: Free Download for Photographers

Photography Invoice Essentials

As a photographer, your invoice needs to clearly communicate what clients are paying for—not just your time, but usage rights, deliverables, and any additional services.

What to Include in a Photography Invoice

• Session/shoot details: Date, location, type
• Shooting time: Hours on site
• Number of photos: Delivered images
• Usage rights: Personal vs commercial use
• Editing included: Basic vs advanced retouching
• Deliverable format: Digital, prints, albums
• Travel fees: If applicable
• Assistant fees: If you hired help
• Equipment rental: Special gear costs

Sample Photography Invoice

[YOUR PHOTOGRAPHY BUSINESS]
[Logo]
[Address] | [Phone] | [Email] | [Website]

PHOTOGRAPHY INVOICE

Invoice #: PHOTO-2025-012
Date: January 15, 2025
Due: February 14, 2025

CLIENT:
John & Jane Smith
[Client Address]
[Client Email]

EVENT: Wedding Photography
DATE: January 10, 2025
LOCATION: Grand Hotel Ballroom

PHOTOGRAPHY SERVICES:

Description	Details	Amount
Wedding Photography Package	8 hours coverage, 2 photographers	$3,500
Engagement Session	1 hour, 25 edited photos	$350
Photo Editing	Color correction, 500+ photos	Included
Online Gallery	Password-protected, 1-year access	Included
Travel Fee	50 miles round trip	$75

ADD-ONS:

Second Shooter	4 hours	$400
Premium Album (10x10, 30 pages)	1	$800
Parent Albums (8x8, 20 pages)	2	$600

SUBTOTAL: $5,725
DEPOSIT PAID: -$1,500
BALANCE DUE: $4,225

DELIVERABLES:

• 500+ professionally edited high-resolution images
• Online gallery with download and sharing options
• Premium wedding album
• 2 parent albums
• Personal print release for images

USAGE RIGHTS: Personal use only. Commercial use requires additional licensing.

PAYMENT METHODS:
Bank Transfer: [Details]
Venmo: @yourphotography
Credit Card: [Payment link]

Thank you for choosing [Your Photography]!

Photography Pricing Guide 2025

Portrait Photography

• Headshots: $150-$500 (1-2 hours, 5-10 edited photos)
• Family Portraits: $300-$800 (1-2 hours, 20-30 photos)
• Senior Portraits: $400-$1,000 (2-3 hours, 30-50 photos)
• Newborn: $500-$1,500 (3-4 hours, 30-40 photos)

Wedding Photography

• Basic Package: $2,000-$3,500 (6-8 hours, 1 photographer)
• Standard Package: $3,500-$6,000 (8-10 hours, 2 photographers)
• Premium Package: $6,000-$12,000 (Full day, 2 photographers, album, engagement session)
• Luxury Package: $12,000+ (Multiple days, video, albums, prints)

Commercial Photography

• Product Photography: $100-$300 per product
• Real Estate: $200-$500 per property
• Corporate Headshots: $150-$300 per person
• Food Photography: $500-$2,000 per session
• Fashion/Editorial: $1,000-$5,000 per day

Event Photography

• Birthday Party: $300-$800 (2-3 hours)
• Corporate Event: $500-$2,000 (4-8 hours)
• Conference: $1,000-$3,000 per day

Photography Pricing Models

1. Hourly Rate

Typical rates: $100-$500/hour depending on experience and market

Best for: Event coverage, corporate work

2. Package Pricing

Example Wedding Packages:

Silver Package - $2,500

• 6 hours coverage
• 1 photographer
• 300+ edited photos
• Online gallery
• Print release

Gold Package - $4,500

• 8 hours coverage
• 2 photographers
• 500+ edited photos
• Engagement session
• Online gallery
• 10x10 album (20 pages)
• Print release

Platinum Package - $7,500

• 10 hours coverage
• 2 photographers
• 700+ edited photos
• Engagement session
• Rehearsal dinner coverage
• 12x12 premium album (40 pages)
• 2 parent albums
• Canvas print (20x30)
• Print release

3. Day Rate

Full day: $1,500-$5,000 (8-10 hours)

Half day: $800-$2,500 (4-5 hours)

Best for: Commercial shoots, weddings

4. Per-Image Pricing

Rates: $25-$200 per edited image

Best for: Product photography, stock photography

Usage Rights and Licensing

Always specify usage rights clearly on invoices:

Personal Use License

"Client receives personal use rights for all delivered images. Images may be used for personal social media, printing, and sharing. Commercial use prohibited without additional licensing."

Commercial Use License

"Client receives full commercial usage rights for all delivered images for a period of [X years/unlimited]. Images may be used in advertising, marketing, and promotional materials. Photographer retains copyright and right to display in portfolio."

Limited Commercial License

"Client receives limited commercial usage rights for website and social media marketing only. Print advertising, billboards, and resale require additional licensing."

Billing for Add-Ons

Common photography add-ons to invoice:

Products:

• Albums: $500-$2,000
• Prints: $25-$500 depending on size
• Canvas: $100-$800
• USB drive: $50-$150
• Digital files: $500-$2,000 (full resolution)

Services:

• Additional hours: $200-$500/hour
• Second shooter: $500-$1,000
• Advanced retouching: $50-$150 per image
• Rush editing: 25-50% surcharge
• Travel beyond X miles: $1-$2 per mile

Payment Terms for Photographers

Common Structures:

• 50% deposit to book: Secures your date
• Remaining 50% due: 1 week before shoot or on shoot day
• Alternative: 25% to book, 50% week before, 25% upon delivery
• Corporate clients: Net 30 after shoot

Sample Payment Schedule:

Wedding Photography - $5,000 Total

Booking deposit (non-refundable): $1,500 - Due upon signing
Second payment: $2,000 - Due 30 days before wedding
Final payment: $1,500 - Due on wedding day

Handling Cancellations

Include cancellation policy on invoices and contracts:

CANCELLATION POLICY:

Deposit is non-refundable. If client cancels:

• 60+ days before: Deposit retained, no additional charges
• 30-59 days before: 50% of total package due
• Less than 30 days: 100% of total package due

Photography Invoice Software

Best tools for photographers:

• InvoiceKit: Beautiful, customizable invoices
• HoneyBook: Includes contracts and client management
• ShootProof: Integrated with galleries
• 17hats: All-in-one business management

Tax Considerations

• Sales tax: May apply to prints and products (not services in most states)
• Digital goods tax: Some states tax digital files
• Deductions: Equipment, software, travel, home studio
• 1099 forms: Track income from all clients

Conclusion

Professional photography invoices protect your business and ensure you get paid fairly for your work. Always specify usage rights, deliverables, and payment terms clearly. Create beautiful photography invoices with InvoiceKit today!